Payee check
This document details the new feature which will allow to perform quick vendor search, onboarding or creation using minimum information.
This feature can be used for both Australian vendor and international vendors. Additional information and notes on international vendors will be highlighted in the International section.
Accessibility
Payee check function can be accessed via Eftsure shortcut menu or Eftsure workspace.
This feature applies to all enabled legal entities.
Payee check
Australia
User can search a vendor by name or valid ABN, the relevant registered GOV number will be displayed with respective score.
This will only work if customer registered for ABN lookup option in our Comfort Pack.
For more information, please refer to ACN & ABN.
Once preferred company has been selected, function will display registered information.
Once valid bank account details have been entered, Payee check function will perform an instant search against Eftsure verification database and return bank account verification status/icon.
International
Once all mandatory fields are updated including vendor Government country code and vendor name, Account Code Type and banking details. For more information on Account Code Type please refer to International.
User has option to Onboard the vendor or create a vendor with existing template. Please refer to the next section for more information on how to create new vendor template.
Create vendor
If user wants to create vendor/customer from this feature, select respective vendor/customer template from + Vendor or +Customer button.
All information from Payee check form will be populated in new vendor created including name, government code, bank account.
User will need to update other information including address, contact details
Depending on what default info selected template is set up, user might need to manually change some fields according to new vendor requirement for example currency.
If users wish to create vendor with same party ID, please DO NOT use this create function from Payee check as we will create a separate vendor with unique party ID.
For vendor creation with same party ID - in global address book for address update purpose, please use Match found feature from vendor manual creation.
For more information, please refer to Dual write - Global address.
Search for Duplicates
Search duplicate function will allow end user to ensure there's no existing record with same ABN, name and bank account etc before onboarding or create the vendor.
Search for Vendors
Search for Vendors button will enable user to view in detail searched company in all entities with more criteria.
Vendor search results should show all relevant vendor exist in D365. User can change search criteria using the same button name.
To have Vendor search functionality, System admin will need to enable Vendor ratings under Licence configuration (Please check with your Sys admin for further info).
Onboarding
If user selects to use Eftsure inside D365 onboarding workflow, Onboarding button will generate onboarding from with pre-filled information.
If vendor is not yet verifed meaning it's not in Eftsure database, user has option to either onboarding the vendor using our Onboarding button.
ABN details will be auto populated in the onboarding form.
Configuration requirement
Australia
Valid Registration Guid and setup accordingly in Parameter > VAT Number checks > Australia > ABR
International
Customer will need International license to be able to select different country code.
For more details on International module configuration, please refer to International User Guide.
Company/User Template
If Eftsure workflow is not used and business wish to create vendor or customer from standard vendor creation function. Vendor and Customer Templates will need to be created.
Vendor template Australia
Create a new blank vendor, after filling in mandatory fields including vendor name and group, select Options > Record info
Option to create either User template or Company accounts template which can be shared to all users.
- User template is applicable to only user who create the template, Company account template can be used by all users.
- Only user with system admin access will be able to edit and delete Company template
Create Name and description for template.
Once template is created, when new vendor is created using standard D365 option.
All available templates will be shown for selection.
In Payee check, new template will be available for selection.
Vendor Template International
Create new blank vendor with NO info relating to specific vendor such as Government Country Code, address, contact details. After filling in all mandatory and common fields including vendor name, group, method of payment etc, select Options > Record info
Other steps will be the same with Australia section.
All available templates will be shown for selection.
In Payee check, new International template will be available for selection.
Customer Template
Accounts receivable > Customers > All customers
Select record option for either personal or all users.
Select either System template (applicable for all users) or User template (only applicable to single user).
Custom templates
Delete user template(s)
User options > Usage data > Record templates
User can delete their own template using this menu path.
Edit/Delete company template(s)
Common > Setup > Record templates
In some cases, even sys admin can't edit a company template due to ValidTimeState enabled template, the only option is to delete and recreate new template.